If your wedding weekend includes travel, hotel blocks, or multiple events, the large enclosure card is your best friend. As part of your wedding invitation suite, it’s designed to hold extra information your guests may need—without cluttering your main invitation.

Sometimes called an accommodations card, details card, or event insert, the large enclosure is ideal for welcoming out-of-town guests, clarifying logistics, and sharing additional events—all in one polished piece.

In this post, we’ll walk you through what the large enclosure card is, how to use it, and what kind of wording examples are most commonly included.

What is a Large Enclosure?

The large enclosure is one of the four main components of a wedding invitation suite, alongside the invitation, response card, and small enclosure. It’s the most spacious insert and is best used for any larger amount of information that guests may need.

While you might see this card referred to as a wedding accommodations card, shuttle card, or even a weekend events insert, it’s all the same piece. At Shine, we call it the large enclosure—and how you use it is completely up to you.

Because every couple’s wedding is unique, this card is fully customizable to suit your specific needs—whether that’s hotel blocks, transportation schedules, or an itinerary of pre- or post-wedding activities.

Common Uses for a Large Enclosure (With Wording Examples)

Let’s take a look at how couples typically use this card, along with sample wording layouts for each.

Hotel Accommodations

If you've reserved a hotel block or want to recommend places for guests to stay, the large enclosure is the perfect place to share that info.

Example:

A block of rooms has been reserved
For your convenience

Please mention the
Greenberg-Williams wedding
and book by May fifteenth
to receive a preferred rate

Designer Tip: Keep it short and sweet if you have multiple hotels—just the names, addresses, and booking info. Additional links or amenities can live on your wedding website.

Transportation & Shuttle Details

If your venue has limited parking or valet-only access, it’s a good idea to give guests a heads-up. The large enclosure is a great place to outline transportation options—whether you're offering a shuttle from a nearby hotel, encouraging ride share, or noting parking instructions.

This type of card is especially helpful for venues in busy downtown areas, private estates, or remote locations where navigation may be tricky.

Example:

Due to limited parking at the venue,
complimentary shuttle service
will be provided from The Monarch Hotel
to the ceremony and reception

Ride sharing services are available
in the area if you prefer

Pre- or Post-Wedding Events

If you’re inviting guests to a welcome dinner, farewell brunch, or any other gathering during the weekend, the large enclosure gives you plenty of space to outline these events.

Example:

Please join us for the following events
During our wedding weekend

We’re looking forward to celebrating with you!

Designer Tip: We often see couples include ceremony or reception details again on the large enclosure when using it for other weekend events—but to save space and avoid repetition, we recommend leaving that information on the invitation and small enclosure. Let the large enclosure focus on your additional events, like a welcome dinner or brunch, and we’ll handle the formatting so everything flows beautifully.

Rehearsal Dinner Invitation

If you’re planning a rehearsal dinner, the large enclosure can be used to invite a select group of guests—usually immediate family and the wedding party, and potentially any out of town guests that came in the night before—in a way that coordinates beautifully with the rest of your suite.

Since this event typically isn’t open to everyone, this card should only be included in the invitations for those who are actually invited.

Example:

Mr. and Mrs. Theodore Williams
Invite you to join us for a
Rehearsal Dinner

Kindly reply to emilyandnathan@gmail.com
by the first of July

Designer Tip: It’s easy to request fewer copies—or even multiple versions—of your large enclosure card when building your suite on our website. That way, you can create a set that fits your wedding plans and guest list perfectly.

Directions

While printed directions used to be a more regular part of invitation suites, they’ve become much less common in recent years thanks to GPS and mobile navigation.

That said, if your venue doesn’t show up correctly in search results—or if guests are frequently routed to the wrong address—it’s still a good idea to include brief, helpful directions on your large enclosure card.

Example:

The ceremony and reception
will take place in

For additional information,
visit our wedding website
www.emilyandnathan.com

Designer Tip: If your venue requires more than a short note, we can include a map on your large enclosure if you or your venue has one—feel free to reach out to us with the file, and we’d be happy to send over some additional details.

A Note on Wedding Websites

If you're using a wedding website, the large enclosure can be the ideal place to mention it—especially if guests need it for hotel links, event details, or RSVP information.

While it’s tempting to list everything available on your website, don’t overload the design. Feel free to call out specific things your guests will need to know, but when in doubt, keep the wording clean and simple.

Example 1:

For more information,
Including travel and registry details,
please visit our website
www.emilyandnathan.com

Example 2:

For more information,
please visit
www.emilyandnathan.com

Mixing & Matching Information

One of the best things about the large enclosure? It’s incredibly versatile. Many couples choose to include multiple short pieces of information on one card—especially when they have several details to communicate, but not quite enough for multiple inserts.

For example, you might combine:

• Hotel accommodations
• Shuttle details
• And a wedding website mention

or

• A short dress code note
• Parking information
• And a single additional event (like a welcome party)

Designer Tip: When combining multiple topics on a single card, we recommend keeping each section brief and to the point. Your designer will help organize everything so it looks polished, balanced, and easy to read.

FAQs: Large Enclosure Cards

What is a large enclosure card used for?

The large enclosure is designed to hold any longer or more detailed information—especially for out-of-town guests or weekend events. Think accommodations, shuttles, or an event itinerary. How big is a large enclosure card?

At Shine, our large enclosure cards measure 3.5x5.8”—plenty of room for extra details without overwhelming your guests.

Do I need a large enclosure if I have a wedding website?

Not necessarily. If your wedding website contains everything and your guests are tech-savvy, you may not need a printed large enclosure. However, many couples still prefer to include one for guests who appreciate a tangible reference—especially for travel and timing.

Can I use both a large enclosure and small enclosure?

Yes! Some couples choose to include both cards: the small enclosure for reception details, and the large enclosure for accommodations or weekend events. Others opt for just one or the other, depending on what they need to communicate.

When should I include a large enclosure card in my invitation suite?

A large enclosure card becomes especially helpful when you have lots of details to share with your guests—such as multiple hotel room blocks, transportation/shuttle logistics, or a full weekend event itinerary.

Can I put multiple topics on one large enclosure card?

Yes! Many couples use the large enclosure to combine complementary information (for instance, accommodations + shuttle schedule + wedding website link) to keep the suite streamlined while still providing guests the info they need.

A Graceful Way to Share the Details

Your large enclosure card isn’t just a logistical tool—it’s an opportunity to make your guests feel informed, welcomed, and excited about the celebration ahead. Whether you’re sharing hotel blocks or outlining a weekend full of events, our expert designers are here to help you craft the perfect wording and layout.

Ready to start building your suite? Take our styling quiz to find the perfect invitation design—or order a sample to see our timeless materials and print quality in person.